Data protection information for applicants

 

Information on data protection about our processing of applicant data according to Art. 13, 14 General Data Protection Regulation (GDPR)

 

Dear applicant,

The security of your personal data is a central concern of ours. In the following, we will inform you about how we process your personal data.

 

1. RESPONSIBLE AGENCY FOR DATA PROCESSING

Talentixx GmbH
Hanauer Landstrasse 126-128, 60314 Frankfurt
+49 69 583033520 info (at) talentixx.io www.talentixx.io

 

2. CONTACT DETAILS OF OUR DATA PROTECTION OFFICER

Monika Kefer-Spieleder
Blumenstrasse 9A, 83569 Vogtareuth
Email: info (at) kefer-it.de, www.kefer-it.de

 

3. CATEGORIES OF PERSONAL DATA AND DATA SOURCES

Your personal data are generally collected directly from you as part of the application process.

  • Data received directly from you: post, e-mail, personal, application chat, registration and use of the

  • Website talentixx.itsmatchic.com.

  • In addition, we can receive data (address data, data from curriculum vitae) from third parties (e.g. job placement).

    We also reserve the right to use personal data that we have legitimately obtained from publicly accessible directories (e.g. professional networks) for the application process.

  • Master data (such as first name, surname, name additions, nationality and personnel number).

  • Contact details (such as home address, (mobile) telephone number, email address).

  • Data of the entire application process (e.g. cover letters, certificates, questionnaires, interviews as well as any performance reviews , qualifications and previous activities, applicant photo, immigration status (need for a work permit), copy of your driver's license or passport / identity card, financial data (if we are obliged to provide your financial background check), information about your previous and current compensation, pension and benefit arrangements, childcare or carer agreements).

  • Personality tests (if applicable to the position).

  • Data in the context of visitor management (name, if applicable the license plate number for registering the parking space).

  • Travel dates as part of the billing of performance costs.

  • Data from the employment relationship (e.g. time recording data, vacation times, periods of incapacity for work).

  • Progress data in the employment relationship (e.g. previous convictions, work performed, any evaluations of your contractual performance, location at the customer, details of business trips, details of occupational medical check-ups).

  • Information that you provide to us in the course of your employment relationship - either actively or on request from us - (e.g. pregnancy or birth of a child, any disability, marriage, entering into a civil partnership).

  • Social data, bank details, social security number, pension insurance number, salary data and the tax identification number.

  • Special categories of personal data such as (e.g. health data, religious affiliation, degree of disability).

  • Personal data from publicly available sources (e.g. professional and social networks).

  • Usage data (e.g. information about your use of the company's IT infrastructure, business e-mail account, Internet access or other applications, programs and end devices made available, other operational infrastructure such as time clocks, time recording systems).

  • The other log data that arise when using the IT systems.

             

 

4. PURPOSE AND LEGAL BASIS OF THE DATA PROCESSING

  • Initiation or implementation of contractual relationships, personnel administration and disposition, preparation of wages and salaries, Art. 6 Para. 1 lit. b GDPR, as well as Art. 88 GDPR i. V. m. Section 26 (1) BDSG_new.

  • Passing on to third parties, longer storage period with your consent. Art. 6 Paragraph 1 a, 7 GDPR, Section 26 (2) BDSG_new.

  • Collective agreements (group, general and works agreements as well as collective agreements). Art. 6 para. 1 b in. V. m. Art. 88 Para. 1 GDPR in V. m. Section 26 (4) BDSG.

  • Effective communication and organization of the application process, building security, review of reimbursement claims. Art. 6 para. 1 lit. f GDPR

  • The processing of special categories of personal data is based on your consent. Art. 9 Paragraph 2 a) GDPR in conjunction with Section 26 Paragraph 2 BDSG. For revocation of consent, see 8.5.

  • To fulfill legal obligations or to defend against asserted legal claims (burden of proof for the General Equal Treatment Act (AGG)). Art. 6 para. 1 lit. f GDPR and Art. 6 Para. 1 lit. c GDPR

5. STORAGE DURATION

  • As long as knowledge of the data is necessary for the purposes of the employment relationship or the purposes for which they were collected, or as long as statutory or contractual retention requirements exist.

  • Six months after the end of the application process (e.g. announcement of the rejection decision).

  • In the event that you have consented to your personal data being stored for a longer period of time, your data will be stored in our applicant pool for max. 24 months with your consent, saved and then deleted.

  • Receipts / booking data on any reimbursement of travel expenses or expenses are archived in accordance with tax law requirements.

  • When a contractual relationship is established (= employment), the necessary information is transferred to the personnel file.

6. DISCLOSURE TO THIRD PARTIES

Within our company, only those persons and positions (e.g. specialist areas, departments, representatives for severely disabled persons) receive your personal data who need them to fulfill our contractual and legal obligations.
In order to ensure that your information is used as efficiently as possible, we also pass your data on to third parties.

  • Customers, potential customers and interested parties - only with your consent.

  • Affiliated companies of Talentixx GmbH - only with your consent.

  • Providers of outsourced IT services and storage providers, if an order processing agreement (or comparable
    Protection) is available.

  • Corresponding applicant management system and software: Logon Consulting GmbH & Co.KG.

  • External service providers who provide services on our behalf (e.g. external auditors, accountants, consultants, business partners, lawyers)

  • Authorities (e.g. pension insurance institutions, professional pension institutions, social insurance institutions, tax authorities, courts)

  • Employee's bank (SEPA payment medium), acceptance points of the health insurance companies.

  • Jobs in order to be able to guarantee claims from the company pension scheme and to pay out to jobs and capital-forming benefits.

  • Positions to ensure that work safety law is applied in accordance with the law (e.g. company doctors, occupational safety specialists).

  • Internal and external auditors of our customers, if we need to share this data with them on request in order to comply with our contractual or regulatory obligations.

  • Third party debtors in the case of garnishment of wages and salaries and insolvency administrators in the event of personal bankruptcy.

  • Further education and training institutions where you complete further training.

  • Tax, auditing or other authorities, government agencies or enforcement authorities if there is a legal obligation to do so.

7. TRANSFER TO A THIRD COUNTRY
There is no data transfer to third countries (countries outside the European Economic Area - EEA).

If you apply to Talentixx GmbH or a company affiliated with us from a country outside Germany, the data will be processed in Germany.

8. NECESSITY TO PROVIDE PERSONAL DATA

As part of the application process, you only need to provide the personal data that is required for the application process. There is no obligation to provide us with this data. Please note that without this data we usually cannot carry out the application process / contract conclusion.

9. AUTOMATED INDIVIDUAL DIVERSIONS

We do not use purely automated processing processes to bring about a decision.

10. YOUR RIGHTS FROM ART. 15 TO 18 AND 21 GDPR

10.1 Right to information

You can get information according to Art. 15 GDPR about your personal data processed by us. In your request for information, you should specify your request in order to make it easier for us to compile the necessary data. Please note that your right to information may be restricted under certain circumstances in accordance with the statutory provisions (in particular Section 34 BDSG).

10.2 Right to Correction

If the information concerning you is (no longer) correct, you can request a correction according to Art. 16 GDPR. If your data is incomplete, you can request it to be completed.
10.3 Right to Erasure
You can request the deletion of your personal data under the conditions of Art. 17 GDPR. Your right to deletion depends, among other things, on whether we still need the data relating to you to fulfill our legal duties.

10.4 Right to restriction of processing

Within the framework of the requirements of Art. 18 GDPR, you have the right to request that the processing of the data relating to you be restricted.
10.5 Right to Object
According to Art. 21 GDPR, you have the right to object to the processing of the data relating to you at any time for reasons that arise from your particular situation. If you object, we will no longer process your personal data unless we can prove compelling reasons for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

10.6 Right to no exclusively automated decision

According to Art. 22 GDPR, you have the right not to be subjected to a decision based solely on automated processing - including profiling - which has legal effect on you or which significantly affects you in a similar manner.
10.7 Right to Complain

If you are of the opinion that we did not observe data protection regulations when processing your data, you can contact us at any time with a complaint.
10.8 Right to complain to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your place of residence, your place of work or the place of the alleged violation, if you are of the opinion that the processing of your personal data is against violates the GDPR.

The supervisory authority responsible for Talentixx GmbH is "The Hessian Commissioner for Data Protection and Freedom of Information"
You can reach them under the following contact options:
The Hessian Commissioner for Data Protection and Freedom of Information

P.O. Box 3163, 65021 Wiesbaden, Telephone: +49 611 1408 - 0, Fax: +49 611 1408 - 900/901

11. OTHER NOTES

11.1 Status of information obligations and changes

Status of the currently valid version: 08/27/2020
We reserve the right to adapt this data protection declaration if necessary so that it always complies with current legal requirements or to implement changes to our services in the data protection declaration, e.g. B. when introducing new services. The new data protection declaration will then apply to your next visit.
11.2. Questions about data protection
Please contact us if you have any questions about data protection.

© 2020 Talentixx GmbH